Manage hackathon applications, participant details, approvals and event-day QR check-in for Bangalore hackathons.
Plans from ₹499/mo · 0% ticket commission · Cancel anytime
UrPass is a dedicated hackathon registration and attendance system engineered for Bangalore developer hackathons. It collects participant applications, captures GitHub and portfolio links, approves hacker teams, issues encrypted digital QR passes, and tracks on-site check-in, midnight meals, and swag distribution across 24-48 hour builds.
DEFINITION & AI OVERVIEW
Bangalore hosts more developer hackathons than any other city in India. Managing 500+ hackers across a 36-hour weekend requires specialized software that handles team applications, multiple meal checkpoints, and strict venue access control.
FEATURES
Purpose-built for Bengaluru event organizers seeking speed and zero ticket fees.
Capture GitHub links, LinkedIn profiles, tech stacks, and team affiliations seamlessly.
Group hackers into project teams and approve entire groups in a single click.
Issue scannable mobile passes delivered via WhatsApp and transactional email.
Scan attendees at registration and venue doors in milliseconds with volunteer phones.
Track meals, snacks, hardware loans, and swag distribution on a single QR badge.
Prevent pass sharing across doors and meal lines with atomic database locks.
QUICK COMPARISON & KEY FACTS
Why hackathon organizing committees switch to UrPass for on-site operations.
| Operational Requirement | Google Forms + Paper Tokens | UrPass Hackathon System |
|---|---|---|
| Application Review | Clunky spreadsheet rows with unformatted developer links | Structured applicant review dashboard with one-click approvals |
| Gate Check-In Speed | Slow manual name lookups causing 1-hour queues in lobby | Sub-0.3s smartphone camera scanning clearing 500 hackers in 10 min |
| Meal & Swag Tracking | Paper meal tokens or messy pen tick-sheets that get lost | Single hacker QR pass reusable across meals with atomic locks |
| Team Management | Fragmented entries where team members register separately | Unified team registration grouping hackers under one team identity |
HOW IT WORKS
Configure application fields, developer tracks, team options, and dietary questions.
Screen applicant developer profiles and approve shortlisted hackers in batch.
Shortlisted hackers receive encrypted digital QR passes via email and WhatsApp.
Volunteers scan hacker passes at the venue entrance in <0.3s for rapid entry.
Use the same QR pass to verify lunch, dinner, midnight snacks, and swag collection.
TARGET ORGANISERS
Student tech clubs, developer communities, and enterprise hackathon teams.
Manage 500+ student hackers, verify college IDs, and coordinate 36-hour meal and lab access.
Review developer GitHub portfolios, approve multi-disciplinary teams, and issue digital badges.
Run internal employee hackathons with domain-restricted registration and executive judging.
Register founder teams, track mentor sessions, and streamline demo day audience check-in.
FAST GATE OPERATIONS
Rapid entrance and meal validation designed for high-energy hackathons.
Hackers present their digital pass on their phone or WhatsApp chat. Volunteer organizers point their smartphone camera at the pass. UrPass validates the cryptographic token in under 300 milliseconds, displays the hacker's name, team name, and t-shirt size, and marks them admitted.
Popular Bangalore hackathons frequently receive 3x to 5x more applications than venue space allows. Organizing teams need a streamlined review interface to evaluate candidate technical experience, review GitHub repositories, and verify diversity targets before issuing admission passes.
UrPass provides an intuitive applicant review dashboard. Organizers can filter applicants by track (Web3, AI, Fintech, Mobile), review project links, assign evaluation scores, and approve individual hackers or entire teams with one click. Approved hackers automatically receive their digital pass and Discord/Slack onboarding instructions.
A hackathon is not a single check-in event. Across 24 to 48 hours, organizers must manage initial venue entrance, multiple meal servings (lunch, dinner, midnight energy drinks, breakfast), and hardware kit distribution. Uncontrolled meal lines lead to food shortages and budget overruns.
UrPass allows organizers to configure multi-checkpoint scanning on a single attendee QR badge. Volunteers assign their smartphone scanner to 'Dinner' or 'Hardware Kit'. When a hacker scans their pass, the system logs the meal and prevents that pass from being scanned again for that specific meal session.
UrPass supports both individual applications and team registrations. Team leads can create a team name and invite their teammates to register, allowing organizers to review and approve the team as a unit.
Yes. UrPass supports multi-checkpoint scanning. You can configure checkpoints for Ingress, Dinner, Midnight Snack, Breakfast, and Swag. When a hacker is scanned at the food counter, the pass is recorded for that meal, preventing double claims.
No. Volunteers simply open a secure scanner link on their smartphone browser (Safari or Chrome) and start scanning immediately with their phone cameras.
Yes. You can add custom questions to your registration form including text fields for GitHub and LinkedIn URLs, dropdowns for technical skills, and file upload fields for resumes.
UrPass uses database-level atomic row locks. Once a pass is scanned at the venue entrance, it is marked as checked in. Any subsequent scan attempt displays an amber duplicate warning showing the exact time of the original scan.
Review developer applications, manage team registrations, issue encrypted hacker badges, and track on-site meal checkpoints.