What is event guest management?

Event guest management covers collecting RSVPs or registrations, maintaining a guest list, issuing access passes, and managing entry on the day. URPASS handles all of this digitally with QR passes and scanning.

Can I control who gets invited?

Yes. You can keep the registration link private (shared only with invitees) and manually review each registration before approving.

How does a guest get their entry pass?

Once you approve their registration, the guest receives a digital QR pass via a link. They show it on their phone at the entrance.

Can I add VIP guests separately?

Yes. When approving guests, you can assign pass types such as VIP, Speaker, or Organizer in addition to the standard Participant type.

Can I manage a walk-in guest list?

Yes. You can manually add attendees directly from the attendee management dashboard for walk-in guests.

How much does guest management cost on URPASS?

URPASS offers plans starting at ₹29/month for the first 2 months for Starter (500 registrations/mo) and Pro (2,500 registrations/mo), or pay-as-you-go single-event passes starting at ₹299 for up to 300 guests with 0% ticket fees.

URPASS

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EVENT GUEST MANAGEMENT

Event Guest List and QR Entry Management

Collect guest registrations, manage your approved guest list, issue digital QR passes, and scan guests at the entrance. All from one clean platform.

Manage Guests for ₹29 →→View Pricing

₹29 introductory offer · 0% ticket commission · Cancel anytime

FEATURES

Everything you need

Guest registration form

Collect guest details through a public registration link — name, email, affiliation, and more.

Guest approval workflow

Review each registration and approve or decline guests. Issue passes with one click.

Guest list management

View, search, and filter your complete guest list by status, pass type, or check-in state.

Instant pass delivery

Approved guests receive their digital QR pass via the registration confirmation page instantly.

QR check-in at entry

Scan guest QR passes at the entrance using any phone. Real-time validation in under a second.

Guest arrival dashboard

Monitor who has arrived, total guest count, and check-in progress from your live dashboard.

HOW IT WORKS

One simple workflow

Create

Set up your event, configure registration fields, and set capacity.

Share your public registration link — no logins needed for attendees.

Approve

Review applications and issue digital QR passes in one click.

Scan

Use any phone or tablet as a scanner at the entrance.

Track

Monitor check-ins and attendance in real time on your dashboard.

COMPLETE GUEST FLOW

From RSVP to entry in one platform.

URPASS manages your guest list end-to-end. Guests register, you review and approve, they get a QR pass, and you scan them in at the door.

Public or private registration
One-click approval per guest
Digital QR pass on approval
Live guest check-in tracking

PASS SCANNED

Attendee check-in successful

Real-time dashboard update

Duplicate entry prevented

Check-in timestamp recorded

Works for every type of event

Corporate events

Conferences

Gala dinners

Product launches

Workshops

Community events

Seminars

College fests

Got Questions?

Frequently Asked Questions