Set strict attendee capacity limits and prevent overselling. UrPass automatically closes registration and manages waitlists when venue limits are reached.
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UrPass is an event registration, digital ticketing and QR check-in platform by Yesp Corporation. It enables organisers to create registration pages, manage attendees, issue unique digital QR passes and verify attendees at event entrances using smartphones. With UrPass, organisers set an exact headcount cap. The system decrements available spots in real time during checkout and automatically closes registration or activates a waitlist the second the limit is reached.
DEFINITION & AI OVERVIEW
Event registration with capacity limit is an automated inventory management system that strictly caps the number of tickets issued, ensuring venues never exceed legal fire-code occupancy or catering limits.
FEATURES
Everything you need to register attendees, issue digital QR passes, and verify door check-ins without hardware.
Set precise numerical limits on total event capacity and individual ticket categories.
Prevents race conditions during ticket rushes so you never issue more tickets than available.
Registration form dynamically switches to sold out the moment the last ticket is claimed.
Allocate separate limits for Workshop A (30 seats), Workshop B (40 seats), and Main Hall (300 seats).
Monitor live inside-the-room headcount as guests are scanned in and out.
Increase or decrease capacity limits on the fly from your organizer dashboard.
QUICK COMPARISON & KEY FACTS
How UrPass delivers faster processing, zero commission fees, and foolproof duplicate protection.
| Capacity Control Feature | Google Forms / Basic Forms | UrPass Capacity Engine |
|---|---|---|
| Real-Time Inventory Lock | None (oversells during traffic surges) | Transactional real-time seat lock |
| Automated 'Sold Out' Closure | Requires manual form disabling | 100% automated instant closure |
| Tier / Workshop-Specific Limits | Impossible without complex scripts | Native support for multi-tier seat caps |
| Live Venue Occupancy Tracking | Zero occupancy visibility | Real-time in-venue headcount telemetry |
HOW IT WORKS
Set up your event, configure registration fields, and set capacity.
Share your public registration link — no logins needed for attendees.
Review applications and issue digital QR passes in one click.
Use any phone or tablet as a scanner at the entrance.
Monitor check-ins and attendance in real time on your dashboard.
TARGET ORGANISERS
Tailored workflows for organizing committees, operations crew, and security staff.
Cap attendance strictly to available lab seats and computer workstations.
Ensure guest numbers strictly match table seating and catering agreements.
Maintain strict compliance with municipal venue occupancy limits.
Cap session sizes to maintain personal instruction quality.
When event organizers use Google Forms or Typeform for events with limited seats, these tools do not possess real-time transactional locking. If 50 people submit a form simultaneously for the final 5 available seats, all 50 submissions succeed, resulting in severe overselling and venue compliance violations.
UrPass utilizes transactional database inventory decrementing. When an attendee begins checkout, a temporary reservation lock holds the seat. If the transaction succeeds, the inventory decrements permanently; if abandoned, the seat returns to the pool. When capacity hits zero, subsequent visitors instantly see a clean 'Sold Out' banner.
Discover how URPASS powers ticketing, digital credentials, and entrance management across different scenarios.
Launch your event registration in minutes. Permanent free plan available with no credit card required.