Reunions
Alumni reunion registration for graduates and guests
UrPass lets a reunion committee collect alumni year and guest details, set capacity, send digital entry passes and record arrival. Organizers can compare registrations with checked-in alumni and guests on the event dashboard.
For alumni associations and school or university reunion committees.
The challenge
Make every registration usable at the door
Reunion lists often combine alumni, partners and family members, so one RSVP does not always equal one seat or meal.
Workflow
From event page to attendance record
- 1
Build the reunion form with graduation year and guest-count questions.
- 2
Confirm places and issue the appropriate individual or group passes.
- 3
Scan at entry and export the final attendance list.
Use cases
When this setup fits
- Good for reunions with meal or venue capacity constraints.
- Guest-count fields help make catering estimates more realistic.
- QR entry reduces manual name matching at reception.
Before launch
Organizer checklist
- Define whether alumni may bring guests.
- Set the registration deadline before catering numbers are due.
- Provide an update route for changed RSVP plans.
Scope: UrPass does not verify alumni identity against an institution's records without organizer review or an integration.
Questions
Frequently asked questions
Can we collect graduation year?
Yes. Add it as a custom registration field.
Can families arrive at different times?
Group pass settings can support partial entry where configured; test your chosen setup before the event.
Build the registration flow for your event
Set capacity, collect the right details and prepare QR entry from one organizer workspace.