Internal events
Run an employee town hall with a reliable headcount
A town hall can use UrPass for a private registration link, office and team questions, capacity limits, confirmation emails, and QR check-in at the entrance. Organizers can see who registered and who attended without reconciling a paper list afterward.
For HR and internal communications teams inviting employees to a company town hall.
The challenge
Make every registration usable at the door
RSVP counts often mix people who intend to attend with people who enter the room, making seating, catering and follow-up planning unreliable.
Workflow
From event page to attendance record
- 1
Publish a town hall event with a clear registration deadline and venue details.
- 2
Collect employee names, emails and optional office or team fields.
- 3
Scan passes on arrival and review attendance from the organizer dashboard.
Use cases
When this setup fits
- Useful when office capacity or catering depends on an accurate guest count.
- Approval can restrict attendance to an invited employee group.
- Multiple authorized scanners can support more than one entrance.
Before launch
Organizer checklist
- Set the room capacity and registration deadline.
- Tell employees whether a QR pass is required for entry.
- Assign staff who can scan and staff who can view reports.
Scope: UrPass does not validate employment status against an HR directory unless the organizer supplies and manages that data through supported workflows.
Questions
Frequently asked questions
Can we invite only employees?
You can use a private link and approval workflow to review registrants before issuing access passes.
Can we see no-shows?
Yes. Compare the registration list with checked-in attendees after the town hall.
Build the registration flow for your event
Set capacity, collect the right details and prepare QR entry from one organizer workspace.