Civic and institutional events
Public-sector event registration with accountable attendance
UrPass provides a registration form, optional application review, capacity controls, confirmation messages and QR check-in for public-sector events. It creates a clear attendee record from signup through arrival while leaving policy and procurement decisions to the institution.
For public institutions running consultations, seminars or stakeholder meetings.
The challenge
Make every registration usable at the door
Separate email registrations and door sign-in sheets make it difficult to reconcile invited, registered and attended participants.
Workflow
From event page to attendance record
- 1
Publish event purpose, accessibility details and a minimal registration form.
- 2
Review applications if attendance is restricted or capacity is limited.
- 3
Issue passes, record arrivals and export the final attendance list.
Use cases
When this setup fits
- Suitable for stakeholder meetings with named attendance.
- Manual approval supports invitation or eligibility review.
- An exportable audit trail helps administrative reconciliation.
Before launch
Organizer checklist
- Review privacy, accessibility and data-retention obligations.
- Confirm whether walk-ins must be supported.
- Test scanning and a manual fallback before public opening.
Scope: UrPass does not certify compliance with a particular public procurement or accessibility standard; the institution must assess its own requirements.
Questions
Frequently asked questions
Can registrations be reviewed before approval?
Yes. Organizers can use a manual approval flow before issuing passes.
Can attendance be exported?
Authorized users can export attendee and check-in records where their plan permits.
Build the registration flow for your event
Set capacity, collect the right details and prepare QR entry from one organizer workspace.