Connect your pre-event registration pipeline directly to physical entrance gates. Eliminate CSV exports, third-party scanner syncing, and paper lists with a single seamless platform.
Plans from ₹499/mo · 0% ticket commission · Cancel anytime
A unified event registration and check-in platform integrates attendee signup (custom forms, approvals, ticketing payments) and physical venue entry (QR pass scanning, multi-gate security) into a single database. UrPass ensures that the exact millisecond an attendee completes registration or receives approval, their entry pass is live and scannable at every entrance door—eliminating dangerous CSV exports, manual list uploads, and missing attendee records.
DEFINITION & AI OVERVIEW
Most event organizers cobble together three or four disparate tools: Google Forms for registration, Excel for attendee management, a third-party ticketing portal for payments, and a separate rented scanner or app for the door. When an attendee registers late or swaps names on event morning, the disconnected tools fail to sync—leading to angry crowds and denied entry at the entrance.
FEATURES
From the first promotional click to the final attendee departure.
Gather crucial delegate details, preferences, and documents with conditional questions and automatic capacity capping.
Filter guest applications with 1-click approvals, automated waitlists, and instant confirmation notifications.
Generate dynamic, tamper-proof QR code passes automatically delivered to Apple Wallet, email, and WhatsApp.
Validate guest passes at entrances using any smartphone camera in under 0.3 seconds with zero app store downloads.
Coordinate admissions across 1 to 20 doors simultaneously. Passes scanned at Gate A are immediately locked out at Gate B.
Watch real-time check-in graphs, calculate no-show rates, and export audit-ready CSV reports with exact timestamps.
QUICK COMPARISON & KEY FACTS
Direct comparison of operational reliability and setup complexity.
| Operational Capability | UrPass Unified Platform | Fragmented Tools (Forms + Scanner App) | Paper Rosters |
|---|---|---|---|
| Registration to Gate Sync | Instant (<1 second live cloud sync) | Manual CSV export and app re-upload required | Requires re-printing all paper pages |
| Late Registrations & Walk-Ins | Supported instantly at the door | Fail to scan (not in downloaded list) | Must be handwritten at bottom of page |
| Tools to Learn & Manage | 1 centralized dashboard | 3–4 separate tools and logins | Printers, binders, and clipboards |
| Cost Overhead | 0% commission + flat plan (or ₹0 free) | Multiple SaaS tool subscriptions | Printing and binding expenses |
| Duplicate Entry Alerting | Instant multi-gate lockout | Depends on intermittent app syncing | None (pen checks easily bypassed) |
HOW IT WORKS
Four unified stages covering your entire event lifecycle.
Create your event registration page, configure custom questions, and set seat capacity.
Receive attendee signups, process payments or approvals, and auto-issue digital passes.
Gate staff scan guest QR passes using mobile phone cameras; attendance updates instantly.
Track room occupancy, monitor peak arrival curves, and download verified attendance rosters.
TARGET ORGANISERS
Trusted by organizers who want fewer tools and better results.
Manage registration forms, delegate tiers, speaker credentials, and multi-day hall check-in from one console.
Run student signups, inter-college passes, security approvals, and crowd gate control seamlessly.
Coordinate employee town halls, partner conferences, and internal summits with verified attendance rosters.
Deliver flawless registration and gate entry for client brand activations and product launches.
Every event manager knows the panic of event morning: dozens of attendees register in the final 24 hours, but the printed guest list or offline scanner app was finalized the night before. Volunteers turn away legitimate guests, creating confusion, anger, and line delays.
UrPass eliminates this vulnerability completely. Because registration and gate check-in run on the exact same database, an attendee who registers in the parking lot 60 seconds before approaching the door can be scanned and admitted without a single issue. The volunteer’s phone camera immediately recognizes the pass, flashes green, and welcomes the attendee inside.
Discover how URPASS powers ticketing, digital credentials, and entrance management across different scenarios.
No. Never. The moment an attendee registers or is approved, their digital pass is active in the check-in system across all gates automatically.
Yes. Attendees can purchase tickets on their phones while standing in line, receive their QR pass immediately, and be scanned in seconds later.
Yes. UrPass supports unlimited simultaneous volunteer scanners across multiple entry points, all synchronized in real time.
No. UrPass is 100% cloud-based and mobile-first. It runs directly inside modern web browsers on phones, tablets, and laptops.
Plans from ₹499/mo · 0% ticket commission · Up and running in 5 minutes