Design custom registration forms that capture exactly what your event needs. Collect attendee details, enforce automated seat limits, screen applicants, and issue scannable QR passes.
Plans from ₹499/mo · 0% ticket commission · Cancel anytime
An event registration form builder is specialized software for constructing attendee signup questionnaires. UrPass enables organizers to configure forms with short answers, dropdown selections, company affiliations, dietary preferences, and document uploads. Crucially, UrPass links form responses directly to automatic ticket tier capacity limits, organizer approval screening queues, and cryptographic QR pass generation—capabilities missing from generic survey tools like Google Forms.
DEFINITION & AI OVERVIEW
While Google Forms and Typeform are adequate for simple surveys, they lack essential event logistics features. Generic forms cannot enforce seat capacities in real time (often causing embarrassing overbooking), cannot process payments with zero fees, and cannot generate cryptographic QR passes or connect to an entrance scanner.
FEATURES
Flexible form controls built specifically for event logistics.
Add custom questions: dietary requirements, T-shirt sizes, company designations, LinkedIn profiles, or emergency contacts.
Set max seats per ticket type (e.g. 50 VIPs, 200 General, 30 Workshop seats). Once full, the tier automatically locks to prevent overbooking.
Require organizer approval before issuing passes. Review candidate portfolios, student IDs, or executive credentials from a unified queue.
Collect college ID cards, pitch decks, resumes, or vaccination records securely without cluttering your personal inbox.
Upon submission (or approval), the system instantly generates and delivers a personalized digital QR pass to WhatsApp and email.
Display different questions based on the attendee's selected category (e.g. Students see university fields; Corporate delegates see company fields).
QUICK COMPARISON & KEY FACTS
Why event organizers choose dedicated registration form builders.
| Form Capability | UrPass Event Form Builder | Google Forms | Typeform |
|---|---|---|---|
| Automatic Capacity Limit | Yes (locks out when capacity is reached) | No (must be manually turned off) | Requires complex third-party webhooks |
| Digital QR Pass Generation | Built-in automatic issuance (<3s) | None (requires paid third-party add-on) | None (requires Zapier integrations) |
| Gate Scanner Integration | Instant phone camera check-in (<0.3s) | None (must print paper spreadsheet) | None (requires custom development) |
| Attendee Approval Queues | Native 1-click Approve/Decline dashboard | Manual row coloring in Google Sheets | None (all submissions are accepted) |
| Duplicate Email Prevention | Atomic deduplication locks | Frequent duplicate submissions | Requires custom logic |
HOW IT WORKS
Launch your registration form in four quick steps.
Select required fields: text inputs, dropdown menus, radio buttons, and document upload slots.
Define how many attendees can register and configure free or paid ticket tiers.
Enable 'Auto-Issue' for instant pass generation or 'Manual Screening' for curated events.
Share your dedicated registration link and watch confirmed attendee records sync in real time.
TARGET ORGANISERS
Designed for organizers who need structured attendee information.
Collect team member rosters, GitHub profiles, pitch decks, and manage application review queues.
Gather research paper submissions, institutional affiliations, and student ID verification.
Collect candidate resumes, graduation years, and schedule-specific interview slots.
Screen VIP delegates and capture specialized dietary requirements and transportation needs.
One of the worst situations an event organizer can face is having 350 people show up for an auditorium that only seats 250. When using standard web forms like Google Forms, organizers have no native way to shut off registration at 250 submissions, leading to embarrassing venue overcapacity.
UrPass resolves this with atomic database transactions. As soon as the 250th attendee completes registration, the slot is locked and the public page immediately switches to 'Capacity Reached'. Furthermore, UrPass blocks duplicate submissions using unique email and phone constraints, ensuring your attendee count represents real, unique human beings.
Discover how URPASS powers ticketing, digital credentials, and entrance management across different scenarios.
Yes. You can mark any question as mandatory or optional. The form will not submit until all required fields are validated.
Yes. UrPass supports secure file uploads (PDF, PNG, JPG). Uploaded files are stored securely and accessible directly from your organizer attendee table.
If auto-issue is enabled, attendees immediately see their confirmation and digital QR pass on the screen. If manual approval is required, they see a message stating their registration is pending review.
Yes. You can add, edit, or reorder questions at any time from your dashboard without breaking existing attendee submissions.
Plans from ₹499/mo · 0% ticket commission · Up and running in 5 minutes