Jaipur · conferences
Conference check-in for Jaipur delegate events
UrPass lets a Jaipur conference team collect delegate details, issue confirmation passes, and scan arrivals at the venue. The dashboard distinguishes registered delegates from those who have checked in.
For conference secretariats managing delegate arrivals in Jaipur.
The challenge
Make every registration usable at the door
A conference registration list is often stale by opening morning, especially when delegates substitute colleagues or arrive without their confirmation.
Workflow
From event page to attendance record
- 1
Collect delegate name, organization and ticket category before the event.
- 2
Set a substitution and on-site correction process for staff.
- 3
Scan QR passes at every entrance and monitor arrivals.
Use cases
When this setup fits
- Designed for named delegate access and capacity tracking.
- Multiple scanners can serve separate entry lines.
- Arrival records support post-conference reporting.
Before launch
Organizer checklist
- Decide who approves delegate substitutions.
- Keep a staffed exception desk beside the main scan line.
- Test devices at the actual venue before doors open.
Scope: Venue connectivity and physical queue design remain the organizer's responsibility.
Questions
Frequently asked questions
Can staff check in delegates at more than one gate?
Authorized scanners can be assigned to entry points for the event.
What happens if a pass is scanned twice?
The scanning flow reports that the pass has already been checked in.
Build the registration flow for your event
Set capacity, collect the right details and prepare QR entry from one organizer workspace.