Exhibitions
Trade show buyer registration with a usable visitor record
UrPass can collect buyer company, role and interest fields at registration, manage capacity or approval, issue QR passes, and record entry at the exhibition. Organizers can distinguish registered visitors from those who actually arrived.
For trade-show teams welcoming buyers, exhibitors and invited industry guests.
The challenge
Make every registration usable at the door
Without a shared registration and gate record, show teams may overcount expected buyers and struggle to reconcile exhibitor invitations.
Workflow
From event page to attendance record
- 1
Create buyer and exhibitor registration categories with relevant business questions.
- 2
Review applications or issue passes automatically according to show policy.
- 3
Scan at each entrance and export the verified visitor list.
Use cases
When this setup fits
- Useful for B2B shows that need company-level visitor context.
- Category-specific fields help segment buyers and exhibitors.
- Multiple scanners support separate entry points.
Before launch
Organizer checklist
- Define buyer eligibility and exhibitor access rules.
- Set a clear onsite registration process for walk-ins.
- Tell visitors how their details may be shared with exhibitors.
Scope: Exhibitor lead capture and data sharing need the relevant UrPass configuration and organizer consent policy.
Questions
Frequently asked questions
Can we ask which products buyers are interested in?
Yes. Add a custom question to the registration form.
Can we distinguish registrations from show-floor arrivals?
Yes. Check-in creates a separate attendance record for each admitted pass.
Build the registration flow for your event
Set capacity, collect the right details and prepare QR entry from one organizer workspace.