Ditch messy spreadsheets and manual email threads. Centralize exhibitor registration, booth allocation, staff badge credentialing, and live digital exhibitor directories in one unified platform.
₹29 introductory offer · 0% ticket commission · Cancel anytime
URPASS provides trade show organizers with an automated command center and dedicated self-service exhibitor portals. Organizers configure exhibition halls and assign booth numbers, sizes, and categories. Exhibiting companies receive private portal access to upload branding assets, describe product lines, allocate exhibitor staff passes, and track onsite booth check-in status. Delegates explore a responsive digital exhibitor directory to discover vendors and schedule 1-on-1 meetings.
FEATURES
Provide each exhibiting organization with a branded login to manage their company bio, upload logos, configure marketing tags, and view booth assignments.
Assign booth numbers, square meterage, hall zones, and setup statuses (Reserved, Confirmed, Setup Complete) with real-time floor oversight.
Set staff quota limits per booth package. Exhibitors independently register team members, generating verified QR credentials for early hall access.
Attendees search and filter exhibitors by industry category, hall location, and product offerings on any mobile device or event touchscreen kiosk.
Monitor exhibitor arrival timestamps on opening morning to identify vacant booths and ensure all exhibitors are operational before doors open.
Natively connects with URPASS lead retrieval scanning and 1-on-1 meeting schedulers, giving vendors maximum commercial return on their exhibition investment.
QUICK COMPARISON & KEY FACTS
Compare automated vendor self-service against legacy email-and-spreadsheet chaos.
| Operational Workflow | URPASS Exhibitor Management | Manual Spreadsheets & Email Chains |
|---|---|---|
| Vendor Onboarding | Self-service portal where exhibitors upload logos, descriptions & staff lists | Dozens of back-and-forth emails chasing logos and rosters |
| Booth & Hall Allocation | Centralized booth registry mapped by hall, zone, size, and assignment | Scattered Excel files prone to duplicate booth double-bookings |
| Staff Pass Credentialing | Exhibitors issue official QR staff passes directly within portal quotas | Manual printing of temporary badges on morning of show |
| Attendee Directory | Live searchable digital directory with real-time profile updates | Static printed paper show guides that become outdated immediately |
| Lead Capture Integration | Integrated mobile QR badge scanning built directly into exhibitor accounts | Separate expensive third-party vendor scanners with isolated data |
| Booth Onsite Arrival | Automated booth check-in timestamps to verify vendor show readiness | Floor marshals walking rows with clipboards checking off booths |
HOW IT WORKS
Define your floor plan zones, create booth numbers with size specifications, and set staff pass allowances per package.
Send automated invitations. Exhibitors log in, complete company profiles, upload promotional collateral, and register booth staff.
Launch the digital exhibitor directory for attendee discovery and monitor live booth setup readiness and staff check-ins on show day.
Discover how URPASS powers ticketing, digital credentials, and entrance management across different scenarios.
Self-service vendor portal · Digital live directory · Integrated lead capture