Launch branded registration forms in under 5 minutes, screen attendees with custom questions, enforce atomic capacity limits, and issue digital QR passes automatically—without spreadsheet chaos.
₹29 introductory offer · 0% ticket commission · Cancel anytime
Event registration software is an online application that enables organizers to build customized signup forms, process ticket payments or attendee applications, manage strict capacity limits, and automatically issue entry credentials. URPASS unifies the entire attendee lifecycle—from mobile-responsive registration forms and automated approval workflows to instant digital QR pass delivery and phone camera gate check-in, eliminating the need for disconnected Google Forms and manual spreadsheets.
FEATURES
Collect names, emails, phone numbers, college roll numbers, dietary choices, or portfolio links with custom validation.
Choose between instant auto-issuance for open meetups, or manual organizer review for selective hackathons and summits.
When an attendee enters checkout or registration, their seat is held atomically for 10 minutes to prevent overbooking.
Approved attendees receive a branded mobile QR pass immediately via direct link, eliminating PDF printing and lost tickets.
Filter, search, tag, and export attendee rosters in CSV or Excel. Manage VIPs, speakers, and general delegates in one view.
Track daily signup spikes, conversion rates, traffic referral sources, and registration trends in real time.
QUICK COMPARISON & KEY FACTS
How dedicated event registration compares to generic forms like Google Forms or Typeform.
| Feature / Capability | URPASS Event Registration | Google Forms / Typeform |
|---|---|---|
| Pass & Ticket Issuance | Automated digital QR pass generated upon approval/payment | None (requires manual email mail-merge or third-party add-ons) |
| Capacity Limits & Overbooking | Atomic DB locks with real-time seat decrementing and 10-min hold | No native capacity control; forms must be manually turned off |
| Entrance Gate Validation | Built-in phone camera scanner with sub-second check-in (<0.3s) | Requires printing paper sheets and manual pen check-offs |
| Payment & Ticketing (India) | Integrated Razorpay checkout supporting instant UPI and cards | None; requires separate payment links and manual reconciliation |
| Attendee Approval Queues | Native Pending/Approved/Rejected dashboard with 1-click approvals | Row editing in Google Sheets; no automated attendee notification |
| Duplicate Submissions | Unique email/phone constraints block accidental multiple submissions | Frequent duplicate submissions cluttering event records |
| Attendee Invoicing | Automatic GST-compliant tax invoices for corporate attendees | Manual invoice creation required |
Say goodbye to messy Google Sheets and manual pass emails. URPASS connects signup forms directly to gate check-in.
Check-in Accuracy
Gate Validation Speed
Ticketing Commission
BUILT FOR INDIA
Built-in support for college student verification, UPI registration fees, and WhatsApp pass delivery.
Collect college name, department, year of study, and roll number to easily verify inter-college participants.
Collect workshop or fest entry fees seamlessly using PhonePe, Google Pay, or Paytm via Razorpay integration.
Send digital QR entry passes directly to attendees' WhatsApp accounts for effortless gate retrieval.
Capture company name and GSTIN to generate automated, compliant tax invoices for paid business delegates.
Manage multi-city roadshows across Bengaluru, Mumbai, Delhi NCR, Chennai, Hyderabad, and Pune from one account.
Host up to 2 events per month with 100 registrations completely free with no credit card required.
COMPETITIVE COMPARISON
Compare form building, pass issuance, gate validation, and attendee screening.
| Evaluation Criteria | URPASS | Google Forms / Typeform |
|---|---|---|
| Digital QR Pass Issuance | ✓Automated branded pass generated upon registration | None (requires complex mail-merge plugins) |
| Entrance Gate Scanning | ✓In-browser camera scanner (<0.3s validation) | Manual paper list checking with a pen |
| Capacity Reservation Hold | ✓Atomic 10-minute hold prevents overbooking | No capacity control (forms must be closed manually) |
| Approval Workflows | ✓1-click Approve/Reject with instant pass issuance | Manual spreadsheet editing; no attendee updates |
| Paid Registration (UPI & Cards) | ✓Integrated Razorpay with 0% ticket commission | Requires external payment links & manual reconciliation |
| Anti-Duplicate Entry | ✓Atomic database enforcement stops pass sharing | Zero verification; anyone can share ticket text |
Sources: Google Forms feature documentation · Typeform standard event template specifications
HOW IT WORKS
Set up your event, configure registration fields, and set capacity.
Share your public registration link — no logins needed for attendees.
Review applications and issue digital QR passes in one click.
Use any phone or tablet as a scanner at the entrance.
Monitor check-ins and attendance in real time on your dashboard.
Every year, thousands of organizers use Google Forms to collect registrations because it is free and familiar. However, Google Forms is merely a data collection form—it has no awareness of event operations. When 500 people submit the form, organizers are left with a 500-row spreadsheet.
To get attendees through the door, the organizer must manually generate QR codes using third-party add-ons, send emails that frequently land in spam, and print out 20-page paper guest lists for gate volunteers to manually cross off with a pen. When entrance lines swell to 200 people, manual name lookups cause 45-minute gate delays.
URPASS provides a closed-loop system: the registration form automatically creates an attendee profile, reserves capacity, generates an encrypted QR pass, and equips gate volunteers with a sub-second smartphone scanner. What used to take hours of manual work happens automatically in milliseconds.
When organizing high-demand workshops, hackathons, or VIP sessions with limited seats (e.g., 60 seats in a computer lab), multiple attendees often attempt to register at the exact same moment. Standard database forms register both users simultaneously, resulting in embarrassing overbooking.
URPASS implements atomic capacity locks. When an attendee starts their registration or reaches checkout, the system places a 10-minute temporary reservation hold on the seat. If the transaction completes, the seat is permanently decremented; if abandoned or expired, the seat releases back into the available pool automatically.
Discover how URPASS powers ticketing, digital credentials, and entrance management across different scenarios.
Free tier available · Custom form builder · Instant QR passes · Sub-second phone check-in